Benefits of Gantt Chart in Project Management: A Guide for Entrepreneurs

Gantt chart is a type of bar chart that illustrates a project schedule. The benefits of the Gantt chart are generous.

Basically, the horizontal line of a Gantt chart indicates the amount of work completed in relation to the amount planned for those periods.

Gantt Charts are typically used for projects whether they are small or large.

benefits of gantt chart

Invented by Henry Laurence Gantt (1861-1919), Gantt wanted to solve the issues of project management such as showing progress and time-management.

Henry Laurence Gantt
Henry Laurence Gantt (1861-1919) is thought to be the inventor of Gantt Charts

Being familiar with Gantt charts is life-saving for companies and organizations-especially for Project Managers, Entrepreneurs and Team Leaders who have to monitor and control groups of people with tasks to complete.

Today the Gantt chart extends its use to other users such as:

  • Software Developers
  • Software Architects
  • Production Supervisors

They are also used by ERP systems such as the WP Project Manager whose common users are in assembly, construction and tertiary sector.

Today we shall discuss the benefits of using Gantt charts. If you are new to the Gantt chart that is perfectly alright.

This blog discusses the advantages and even will show you real-life examples of Gantt charts in use.

There are many software today with the Gantt Chart facility, even Microsoft Office has its own Gantt Chart. Let's dive into the details.

Benefits of Gantt Chart in Your Project Management

WP Project Manager gantt
An overview of WP Project Manager Gantt Chart

The benefits of Gantt charts are uncountable- so we listed 10 benefits of the Gantt chart.

1. Gantt Chart Shows Dependencies

Many tasks cannot move forward because they are dependent on other tasks. For example, For a farm, farmers cannot plant seeds unless the task of fertilizing the soil is done.

Likewise, for a business or organization. Managers must know which tasks are dependent on other tasks. Not knowing this will never allow projects to make progress let alone be completed.

Gantt Charts will lend you a hand in this regard. You will be able to see which tasks are dependent on which task. Knowing this insight will allow you to think clearly about which tasks are more important in order to make progress.

2. More Room to Solve Problems Faster

Before Gantt Charts existed, managers had to focus solely on the tasks and projects alone. This meant that there was little room for worrying about other aspects of making progress.

Such as contacting clients, worrying about making tasks simpler.

With Gantt Charts, you no longer have to think deeply or spend time to get an idea of how well your project is doing- you simply look at the chart and get an idea what is the status of your project.

You can approach other teams and members to make progress faster.

For example, if your Gantt chart shows you that your progress is poor and time is short, you can quickly step-up the game by outsourcing an expert to get the task done faster.

Thus the advantage of Gantt Charts allows you to think creatively by thinking out of the box. You start to be able to think out of the box to make your progress faster.

After all, there is always more than one way to skin the cat.

3. Improve Client Relationships

One of the main reasons for the invention of the Gantt chart’s existence was to be able to meet deadlines more efficiently.

Previously, it was impossible to know the status of progress. With Gantt Charts, the advantages of Gantt Charts meant the managers knew the progress of their tasks.

So they could allocate the appropriate time and resources for meeting the deadline of their progress. This results in great customer-relationship.

4. Employees Know Where They Stand

Gantt Charts are not meant to be used by project managers alone-they are also used by employees who are under a project.

gantt chart adcantage

With the WP Project Manager, the employee is able to see all the tasks-even the ones he has not been assigned to-so the employee knows what tasks define the project.

5. Gantt is also an Assistant to Your Memory

The advantage of Gantt Chart is that it helps you to recall the assignment and purpose of a task according to time. You won't have to think hard to remember the number of tasks and the employees who are supposed to the task.

Now you can simply look at the Gantt Chart and decide whom to approach for inquiring about the task.

Forget the need to stick rainbow colored sticky notes on walls to recall the duration of your project.

Just have a glance at the Gantt Chart and let your mind automatically remember that assignment you placed on an employee.

6. Bird’s Eye View of your Projects

Another benefit of the Gantt Chart is that the chart is a visual chart.
No long sentences or points to define the status of your task.

You simply look at the visuals of the Gantt Chart and get an idea of your project progress.

benefits of gantt chart
With Gantt Charts, you get a general idea of your project.

In the WP Project Manager, the Gantt Chart lets you see the project name, their respective tasks under a project and the time duration

7. Allow employees to Work Remotely

Before the Gantt Chart was invented, employees had to be present at the company so they could be reminded of their tasks and duration.

Now with WP Project Manager Gantt Charts are online 24/7. So employees can work from home as they can simply glance at the Gantt Chart online in order to know their task time and role.

8. Clarity is Assured

Since this is a visual graph, the graph makes communication better because everyone knows their deadline and task title.

gantt chart benefits for Project Manager

Therefore, fewer meetings are needed to set reminders for employees and project managers.

In the WP Project Manager, you can discuss project details with a specific member or a group.

In addition, you can view project activities for a better overview of the project’s activities.

9. Enhanced Collaboration

With both employees and project managers know where they stand in their responsibilities, one will only see effective collaboration.

WP project manager Gantt Chart
Users in the WP Project Manager can see the dependencies and progress of their tasks.

The success of a project depends on how strong the collaboration is.

Gantt chart benefits pave way for solid collaboration.

Take a look at the WP Project Manager– it lists all members of a project, and shows their progress according to their assigned tasks.

10. Monitoring & Tracking Becomes Effortless

Another final advantage of the Gantt Chart is that as a project manager you will find monitoring and tracking becoming straight-forward.

The Gantt Chart takes the role of displaying your task progress and duration. Therefore, zero effort is spent on analyzing and calculating the time spent on completing tasks.

In the Gant chart of the WP Project Manager, you will see that as you work with your tasks- your Gantt Chart will be automatically updated.

Benefits of Gantt chart: Final Words

Today, due to the benefits of Gantt Charts, they are used in a wide variety of industries.

Users of the WP Project Manager range from software industries and construction.

I feel that for beginners, the Gantt chart used by the WP Project Manager is far more effective.

With the WP Project Manager, the Gantt chart is automatically updated as tasks and projects are controlled by users.

WP Project Manager is always available online 24/7. So you can check your tasks and projects on the fly from anywhere you want. It is safer because having a Gantt chart saved on your desktop may be lost in case your computer crashes.

In addition, growing companies find it very hard to manually install Gantt software on every computer in order to reap the benefits of Gantt Charts.

So for this reason, businesses who want to scale and grow prefer to use the Gantt feature with their Project Management software.

Top Jira Alternative for 2020 – Find Out Which One is Better for You

What do you think about the immense popularity of Jira? It's indeed a hell of a powerful project manager and bug tracking platform. If you following agile in your business, you must have come through the name very often.

Jira is developed by Atlassian. People from more than 100 countries using it, and currently, it has 75000+ users. It offers to plan, track, and release your product, user support assistance. Furthermore, an overall project management aid including HR, customer onboarding, document reviews, etc.

However, there is always a dark side of the moon. It's true. Jira becomes a global brand amongst the largest company. But it takes huge efforts to handle. It has various complexities, limitations for small and medium businesses. Thus resulting in a lot of people always talking about Jira alternatives.

Hence, if you also searching for a Jira alternative, you are not alone. In this post, we will show you some of the best team management tools you can use as more simple and cost-effective than Jira.

Why do You Need a JIRA Alternative 

Before you get to the list, we will try to reveal some of our findings regarding Jira. Though we've briefly mentioned it has some drawbacks. Hence, there are some other factors that make people think of getting an alternative to this famous project management software?

Complexity in User Interface

Since the beginning, Jira rarely brings complete updates. So their UI somewhat looks confusing. You may find it disoriented, and the filters aren't that easy to apply. For example, the software use an older version of the graphical interface for some parts, and newser version for other parts. It's a bit distracting.

Setup Process isn't simple

The setup and configuration take time and effort. It's one of the key points that people dislike. Jira proclaimed itself as a software family, there are a bunch of components that require to configure during the integration. It takes quite of your hardship to tamed this big tool.

Learning and Managing Jira is a Lengthy Process

If you don't want to invest much time in learning the tool while managing your team, you should find a Jira Alternative. How to utilize Jira to the fullest? Well, it's really complicated. There are too many features and plugin requirements that can turn down your site's speed.

You Can't Assign Multiple People on a Single Task

You can name it as a total disadvantage. Jira won't allow you to assign many people in a single issue or task, which isn't expected from popular tools like this. So using Jira could be hindering your team collaboration in a sense.

It's Not For Everyone

Jira began its journey keeping the software developer as the target user. That's why professionals from different backgrounds may face a tough time using the tool for their business. Besides, if you have a smaller business, or you opt to manage your freelancing team, you should lookout for a different solution.

9+ Best Jira Alternative To Manage Your Team

Here we've sorted out some of the best project management software you should consider right now. Let's have a look.

1. WP Project Manager

best jira alternative WP-Project-Manager

WP Project Manager is one of the most reliable Jira alternatives. A simple project management tool for any small and medium-sized business. This powerful open-source plugin lets you manage your task, ensure the timely delivery of your projects, monitor and analyze your progress so easily.

WP Project Manager's
Slogan: Unify Your Work Management

Goal: To bring innovative, powerful and cost-effective project management solution to each & every business in the world.

Unlike Jira or any similar WordPress PM software, it doesn't have any usage limitations. You can create unlimited teams or projects, and don't need to think over the cost for every user. So, even the free version helps you well enough to handle your team day to day collaboration.


⇒ Unlimited To-Do lists

⇒ Assigns multiple users in a single project

⇒ Inspecting progress and co-worker's activities

⇒ Set and accomplish project milestones.

Messaging with teammates or co-workers

⇒ Upload images or files

⇒ Sending email notifications

If you need more enhanced features like WordPress Kanban Board, Gantt Chart, Time Tracker, or sub-task manager you can move to a pro pricing plan anytime.

The popular part of WP PM is it's easy setup and configuration process. Besides, the interactive and accessible user interface will guide you to gain full control over your projects at ease.

2. Target Process

Targetprocess jira alternative

Target Process branded itself as a portfolio solution for agile team managers. You can create projects and portfolios, distribute tasks in the team, and monitor all the activities, join discussions with your co-workers, and generate reports.


⇒ Custom workflows (Team workflows, custom fields, custom rules), multiple teams support

⇒ Email notifications

⇒ Share views with comments and mention

⇒ Export or import any report and activities through CSV file or the platform API

⇒ Custom Graphical Reports, etc.

From project management to risk and product management, tracking product cycle, and establishing scrum, Target Process is a reliable solution.

3. ClickUp

clickup jira alternative

ClickUp offers an exciting UI with one of the simplest project managers in the market. It's totally hassle-free. Ever ready to remove all of your project management frustrations.


⇒ Agile board view and checklist templates

⇒ Assign multiple people to any project

⇒ Setting up a particular status for any specific projects

⇒ Creating information wiki with the project's data

⇒ Recurring Task and Multitask Toolbar

⇒ Drag and drop reordering

⇒ Two-way Calendar Sync, and Time Tracking

⇒ A lot of integration like GitHub, everHour, and Toggle

You can call it a single solution for any tasks. Moreover, the free version is enough for any small to medium enterprises.

4. Wrike

wrike jira alternative

It's a remarkable PM solution to streamline projects and team collaboration. Wrike can aid you to create and execute a plan to manage multiple projects in one single platform. It's a cloud-based platform. Designed customize each project for specific team members to scale across the team flawlessly.


  • Monitor all the team activities in real-time and get reports
  • Create and manage marketing campaigns such as email campaigns
  • Streamline your team collaboration and make your projects progress visible to the team management
  • Send emails and notifications
  • Put comments and opinions while working on different projects

Most importantly, it provides particular feedbacks to individual co-workers via images, tagging, and videos

5. Asana

asana jira alternative

From managing projects to control different admin role for specific tasks, Asana can be a proper Jira alternative. This popular tool offers two different perspectives for the user.

It's possible to utilize Asana by a team to handle marketing campaigns, product planning, and HR information. Besides if you want to manage business activities by project management workflow, scheduling with calendar, implementing kanban board, or maintain agile-scrum, Asana is good to go.


  • Breaking down any big project into small tasks and sub-task
  • Set project milestones
  • Sync tasks across projects
  • Custom templates
  • Monitor projects and get progress reports in real-time
  • Permission-based privacy control

6. Airtable

Airtable jira alternative

Airtable is a responsive team-organizing tool. It's highly promising for customization. The most interesting part to mention is it's UI. The interface looks like a spreadsheet. You can log a project and input the necessary information. Then assign and define roles, put comments, oversee the progress report.


⇒ Mobile responsive layout

⇒ Block (a feature that provides a creative palette of app-like functionality)

⇒ Custom branded forms

⇒ Priority support

⇒ Real-time team collaboration

⇒ Individualized training and product learning

⇒ Enterprise-wide admin panel

However, the free version is limited to most of the useful features and limits. Either you are managing a team from home or abroad, Airtable is flexible from any device. Its mobile app is quite fascinating.

7. Kanbanize


Kanbanize mainly focused on getting the highest outcome of the kanban board. As a project manager, you can create and customize different boards for every section of your business.


⇒ Easy setup to establish a kanban hierarchy

⇒ Applies business policy in your project management

⇒ Email integration

⇒ Time-tracking features and record billable hours

⇒ Generate reports through analytics

⇒ Advanced search functionality

For example, it's possible to create a kanban project for the designers, and the developers in your business. While observing and managing their doings, you may assemble all the boards to collaborate more definitively.

8. ProofHub


Proofhub comes with almost every major project management features that Jira offers. Its setup and configuration are way simpler than most of the competitors. You can manage administration, teams, and your business clients in a solo platform like this.


⇒ Live workplace conversations with co-workers.

⇒ Celebrate project milestones, team achievements, and various event through the announcement

Gantt chart and kanban board

⇒ Streamline all the reviews with inline comments advanced markup tool

⇒ Initiate support or report form

⇒ Track billable hours with time-tracking

⇒ Create a database with uploading images, CSV files, etc.

However, Proofhub gives a discount with their pricing for non-profit organizations. But the free version for any business is trial-basis. You need to purchase a pro-plan to avail all the features we are mentioning below. So, you can consider it as your Jira Alternative to conduct a project successfully.

9. Backlog

backlog jira alternative

Are you managing a remote developer team? Or do you need a project management plugin like Jira only to manage developers? In such a scenario, Backlog comes out as an essential one. You can handle your projects and coding in one robust platform with it. It's easy to utilize and monitor the activities, streamline all of your progress and issues to find possibly faster solutions.


⇒ Bug tracking features to track and fix bugs within your coding

⇒ Log projects and break down in subtask

⇒ Manage projects with Burndown and Gantt chart

⇒ Consistent monitoring with native mobile app

⇒ Discussion and comment section in every single task

⇒ It can be used as a cloud platform or on-premise

⇒ Highly visual workflow

If you have a smaller team under 10 members, the free version is good for one project at a time. It has three other pro-plan for enhanced possibilities.

10. Trello


Trello is a highly customizable kanban based project and task management software. Back in 2017, Atlassian acquired it to provide a Jira alternative assistance to the users. Compared to Jira, Trello's interface is simple and uncomplicated.


⇒ Built-in workflow automation

⇒ The scope is great regarding its simple working process

⇒ Sync project management data with mobile app

⇒ Team playbook feature to build database and resource

⇒ Create unlimited board and card even with the free plan

⇒ Custom backgrounds and sticker

⇒ Domain restricted invitations

⇒ Email notification service and scheduling commands

⇒ Limit and define user roles and activities

However, you don't need to put too much effort into learning, thus makes your experience better with handling your team and collaborate better.

11. Pivotal Tracker

pivotal-tracker jira alternative

Like any other Jira alternatives, Pivotal Tracker is an agile team management solution that can help especially a software business. It has similarities with Backlog and comes with several plans considering the size of your team.


⇒ Creating projects like a story. Set up different stages to complete the stories

⇒ Easy estimation process of time and budgeting

⇒ Real-time tracker to track progress and set billable hours

⇒ Automated and sleek planning to set exact expectations and accountability

⇒ Insightful analytics

⇒ Sending notifications to team members, mentions and following

⇒ To-do list and task distribution

⇒ Save the project history and build a central database

It nurtures the collaboration between the teammates, displays ongoing issues to discuss and solve as soon as possible. Hence, it's a remarkable tool compared to Jira, Pivotal Tracker's pricing plan is quite heavy.

Choose the Right Jira Alternative that Fits Your Need Best

All that way you've been through this list of top Jira Alternatives, have you get a clear idea of their basic functionalities? Managing teams should be easier, and you must choose a tool that led the path to grow your business nonetheless.

If you are a WordPress user, have several projects and need to assign multiple people in a single project, you won't find a better solution than WP Project Manager. It's stand out of any complexity, the installation process needs only a few steps. Moreover, the free version is steller compared to any other option in the marketplace.

So, what do you think? We would love to hear about your project managing experience anytime.

Kanban Methodology: Ultimate Guide for Beginners

Kanban Project Manager is a simple yet powerful tool to simplify the responsibilities of project managers. It's an effective way to run your business more efficiently. Also, it helps you to stay organized and connected collaboratively.

The Kanban methodology is suitable for every business type, size, and goal. It allows you to manage the work-flow in a planned way with a visual representation.

A simple Kanban board consists of several columns to describe the different stages of all tasks. Such as To-Do, In Progress, and Completed. You can also supervise complex scenario by adding more columns. Here, all the associated members can participate to contribute through the organisation.

Depending on your business nature you can arrange your Kanban board particularly. With this PM methodology, you can set the hierarchy level. It assists you to accomplish all the tasks sequentially with ease.

In this beginner's guide, we will discuss how to track all the projects and related tasks with Kanban Project Management. Additionally, it will help you to yield project goals and business objectives with Kanban methodology.

An Introduction to Kanban Methodology in Project Management

Kanban Project Manager

Kanban is a management technique to monitor and simplify the task workflow. It allows you to visualize every step of your workflow on a board called “Kanban board”. Therefore, you and your team members can organize and manage the working process in a simple and appropriate way.

Kanban refers to cards that graphically represent the flow of components and finished products throughout the production system.

The tasks that you insert on Kanban Board are known as kanban cards. The core objective of Kanban system is to identify all the tailbacks and remove them from your working process. Since it ensures maximum output at an optimal speed.

Compared to other method Kanban is easy to implement in any business process. You can easily overview the task flow of your team members from anywhere and anytime. As a result, it elaborates on the working arena and flexibility.

In short, Kanban Project Management visualizes your working process. So, you can acquire all the progress reports of your workflow in one place. Despite telling you what is right or wrong, it assists you to improve from your present situation. Moreover, it uplifts your team productivity and collaboration.

Benefits of Kanban Methodology 

kanban methodology

Kanban is a visual system for managing work in a planned approach. With this visual Project Management technique you will be able to keep track of every project and task with ease. However, it can be applied in several ways depending on the hierarchy of an organization.

Proper utilization of Kanban Methodology and kanban board can boost your overall productivity. It is broadly used by software companies to visually manage their task flow. Now, other businesses are also adopting Kanban project management system to manage their projects more smartly. 

Here are some outstanding benefits you will get with Kanban Project Manager:

  • Break down the project into important segments
  • Visually monitor all the tasks and progress
  • Easily define priority, time duration, assignee and others
  • Accelerate the task management to meet deadlines
  • Easy to keep track of work progress
  • Diminish waste inspiring overall team productivity
  • Reduce the workload and give mental relief

Breaking Goals Down into Actionable Tasks:

In order to accomplish the main goal of a large project, you have to complete a list of tasks related to it. In Kanban Project Management you will get the chance to chop a big project into small pieces. And manage them individually throughout the project.

Kanban Project Manager

Thus it helps you to complete all the tasks in time as well as acquire the main goal. Also, it will be easy for you to find out all the obstacles that may bother you to reach the ultimate goal. So, you can fix them before they impact on the entire management system.

Reduce Waste

As you can overview and update the task status on kanban board so it is easy to handle all the resources efficiently. Therefore, there is less chance of wastage. Kanban system ensures the the reduction of waste in all aspects. It diminishes over-production, unnecessary motion, communication gaps, defects, over-processing and waiting. 

However, Kanban board makes it easier to find out the work status of your team members. So you can take the necessary steps to serve the project objectives in time. This feature ensures that teams don’t spend time doing unnecessary work.

Faster Problem Solving:

By using visualization, Kanban represents all the task details in-front of your eyes. So, you can define immediately what is actually happening in a project and who is responsible for that. So, you can easily identify the lacking that is pulling your system backward.

Kanban allows you to bring out all the problems and fix them by providing required assistance.

Minimize Cycle Time:

In Kanban methodology, the entire team put their best effort on reducing work backlogs. It ensures the smooth work flow throughout the project management. Visual representation influences the team members to take quick decision. Rather than wandering around they can focus on their tasks more specifically.

Therefore, beside diminish waste it allows your team to self-organize the visual process & workflows. As a result, they adopt the time management skills accordingly.

Speed up the Workflow:

Kanban Project Manager ensures a complete transparency about the work distribution as well as existing bottlenecks if any. On Kanban boards you can see the workflows depending on the complexity.

So, you can examine particular parts of the workflow to deliver the work on time. It leads to identify the hurdles on the path of progress and remove them. Hence it will accelerate the working process with better productivity.

Better Communication:

Kanban aids real-time communication among the team members. Specifically, you will get an optimized framework to associate with your co-workers immediately. So, it energizes your project by improving team alliance.

Furthermore the visual nature of Kanban Project Manager makes it easy & simple to execute. As team members don't face any extra hassle to adopt this system. So they can spontaneously use the new technique to improve team productivity.

6 Core Practices of Kanban Methodology in Project Management100

Kanban Project Manager

It is already well established that team communication and collaboration are crucial to get success in any project. Kanban technique significantly emphasizes the participation of team members in development. In order to get a smoother workflow you should follow six core practices when using Kanban.

Practice 1 – Visualize Your Work: Kanban system visualizes the entire work process with complete transparency and task status.

Practice 2 – Limit Work in Progress: It's also called WIP. It allows you to allocate the workload appropriately that one can able to handle.

Practice 3 – Manage Flow: It's all about improving the flow of a process so the lead-time is decreased. Lead-time refers the time limit from when you start working on a task until you are done with it.

Practice 4 – Make Policies Explicit: Every associated member should have clear idea on the policies and principles. That they can follow and suggest the improvement.

Practice 5 – Implementing Feedback Loops: You should measure and optimize the lead-time and collect customer feedback.

Practice 6 – Improve Collaboratively, Evolve Experimentally: Plan and execute an experiment and find out a new way of working based on the experiment result.

How to Use Kanban Boards of WordPress Project manager

WordPress Project Manager

At this present age, every organization prefers to integrate a smart Project Management Tool in their businesses. Project management software helps project managers and owners to ensure the proper distribution of time and resources. It may include task distribution, time tracking, budgeting, resource planning, scope constrain, team collaboration, and many more. So, you can meet the project goal on time.

According to a recent study 77% of high-performing projects use project management software. And this percentage is growing rapidly.

As a WordPress users you can smartly manage your projects from the site dashboard. However, WordPress Project Manager is a simple yet powerful open source Project Management tool. It may help you to manage work and deliver projects timely.

Moreover, it supports 9 interactive and intuitive modules that can boost your team productivity higher. Kanban Board is a pro module of WP Project Manager. This module lets you see all the tasks of a project and organize them in different boards according to their status just like Trello. Kanban Board add-on is developed based on the popular Kanban method of managing a project.

kanban board

WP Project Manager Kanban Board is the ultimate add-on that allows you to manage tasks based on their status. This add-on lets you see all the tasks of a project and organize them in different boards according to their status. Also, you can customize the board as you like.

Most amazingly, it is super easy to configure and manage WordPress Project Manager Kanban Board on your site. Let assume you have already activated WP Project Management Pro on your WordPress site. Now let see how to get kanban Board to organize your projects effectively.


In order to activate the Kanban Board Module navigate WP Admin Dashboard → Project Manager → Modules → Activate the Kanban Board.

Kanban Project Manager


Now you can access to your Kanban Board, go to Project Manager → Projects → Select any project you wish to view → Click on Task Lists tab.

After that, on the top right of the page, you will find two small bars one is horizontal and the other is vertical. Now, click on the vertical bars to see the Kanban board of your project.

Kanban Project Manager

After clicking on the vertical bar icon you will get the Kanban Board:

When you enable the Kanban Board Moduleyou will get four default boards: Open, In Progress, Done and Overdue. You have the full flexibility to customize your boards. It allows you to rename, add or delete a board with a click only.

Next, you can add new tasks on the individual board. In addition, you can edit a task, add subtasks and comment on a task. Thus you can explore go through this documentation to uncover all the amazing features indeed.

So utilizing the WP Kanban board the right way will help:

  • Visualize the task flow form your dashboard
  • Manage tasks based on their status
  • Organize all the task in different boards
  • Customize the board as per your demand within a few clicks only
  • keeps a bird's eye on team members performance

Hence, WordPress Project Manager along with Kanban Board Extension will make your workflow management easier than ever.


Kanban VS Scrum: How Kanban is Different from Scrum

As we have mentioned above, Kanban is a visual system for managing task-flow of a project. This intuitive method fosters continuous improvement, team collaboration, productivity and efficiency. On the other hand, Scrum is an agile process that helps to deliver the project output in the shortest time.

Depending on your business nature you may consider the following aspects. Give a quick glimpse of kanban VS Scrum before introducing a new Project Management approach:

Kanban is always open to make changes frequently.Scrum starts with sprint planning and ends up with sprint retrospective. No change is allowed in mid-sprint.
Work is pulled through the projectWork is pulled through the system in sprints.
No prescribed roles so flexibility in term of individual responsibilities.Pre-defined roles of Scrum master, Product owner and team member.
Products and processes are delivered continuously as per the requirement. So testing and review also goes on simultaneously.Deliverables are determined by sprints, so a set of work must be completed for review within the time period.
Ideal for teams with stable priorities that unlikely to change over time.More appropriate for projects with changing priorities.
Using cycle time or the exact time it takes to complete one full piece of a project to measure production.Using velocity to measure production through sprints.

Implement Kanban Project Manager the Right Way to Organize Task Better

Kanban's visual nature makes it superior over the other Project Management approach in recent days. It lets you and your team members get a better understanding of the work status. Furthermore, with this visual framework, it's easy to track the progress of all the projects and tasks.

However, Kanban stops you from dealing with unnecessary stuff. It helps you to maintain a balanced workflow. So, you can deliver more works without overloading your workers or extra burden.

Nevertheless, this modern approach guides you for continuous improvement and track the metrics with related components. Hence the visual Kanban Board assists the project managers to identify the logjams and fix them immediately. Therefore, smart integration of Project Management System along with Kanban Methodology will improve your team's productivity and workflow efficiency.

Team Building Exercises in Your Workplace for 2020 (Pro Tips for Managers)

From coordinating group projects to helping to finish the children's homework, project management is everywhere. To complete a project you need a plan and execute it accordingly. That's the job of the project manager. Successful execution of a plan depends on the right team building exercises in workplace.

The role of a project manager is to lead a team of individuals assigned to a project.

A project manager has to manage individuals efficiently to run the project successfully. So, he needs to perform the right team-building exercises in the workplace to make the team effective and make sure they are on the right track of doing their work. And with the right Project management tool, the project manager can easily achieve the desired success.

This read-up below will give all the project managers the right idea on how to make a team efficient and what tools he/she needs to make that happen.

What Makes a Team Efficient-Suggested Team Building Exercises

Team Building exercises for project managers

A group of members working together to achieve a common goal is called a Team. It doesn't matter what kind of company or project you are running, you will always need a team to do all the work smoothly. If the team is working efficiently that means success is relevant.

But in order for the team to function properly, they need a leader. That role is played by the project manager.

A project manager needs to make sure the team is performing efficiently. Some team building exercises in workplace like,

  • Making sure the team gets a clear direction from the project manager
  • Crystal clear communication
  • A defined set of rules for all the team members to follow
  • Mutual trust between the project manager and the team
  • Exchanging ideas
  • The team must have great collaboration between them
  • Establishing mutual respect for the project manager

should be exercised.

When an efficient team starts to work, their efforts turn to productive results

However in this day and age without the right tools, a project manager can not build an efficient team. It is impossible to do it manually.

Therefore with the right management tools, the project manager can perform wonders.

How a Project Management Tool Can Help Build an Efficient Team

Completing a successful project requires planning and executing it accordingly. An efficient management tool can go a long way of making the project successful. Having said that, with a well-configured tool a project manager can,

1. Create Tasks and Assign Members

Creating tasks and assigning them to team members is the first step of any project. But if that task has to be done manually then it will take a lot of time. However, a management tool can easily solve that problem.

Creating tasks will be easy and assigning them will be much easier with the right tool.

2. Keeping Track of Time

Well, as a project manager you can not just assign a task and forget about it. You have to assign a deadline to the task and keep track. But if you go to every member and ask about their work, it will take time.

The job will become a lot easier if the project manager can automatically know if the work is being done within the deadline.

3. Get Details OF Every Update

As a project manager you need every update of the project. With a project management tool, you can easily get an update of every occurrence of the project.

4. Analyzing Team Members Performance

Though a successful project is achieved by a team, some members stand out from the other team members. Their performance is special. And, special performances should be rewarded.

To separate those team members, a project manager should have the necessary data. That data can be achieved through constant monitoring of the team member's performances. That can only be done through software or a project manager plugin.

team building exercises in the workplace

We can understand that team building is an important task for the project manager. He/she has to make sure that the team is performing efficiently.

So, it is necessary that the project manager has the right tool to perform these team building exercises in workplace.

A solution like WP Project Manager can help a project manager build an efficient team. It has all the right and necessary tools that will make the work of a project manager easy.

Managing a Team With WP Project Manager

WP Project Manager

With it's unique and high-end features WordPress Project Manager ensures you and your team members easy collaboration, a quick insight of project status and the high opportunity to meet the goal in time.

This project management tool assists in over 8000+ projects around the world.

With WP Project Manager you can,

Create Unlimited Tasks and Assign Member Within Seconds

WP Project Manager lets you create unlimited tasks for the project based on categories. You can assign members related to the project to those tasks. And unlike other project managers, it doesn’t cost you on per user basis.

Team building exercises in the workplace-Adding Task
Adding task and assigning members

Keep Track OF Tasks With A Built-in Timer

Track the time spent on a task with a built-in timer. Keep a log with start, stop, pause and custom entry.

You can easily calculate charges for hourly works as well. There are three types of task category

  1. Current Tasks
  2. Completed Tasks
  3. Outstanding Tasks

So, you can easily prioritize the task based on their status.

time tracker

Get Project Updates From The Activity Log

You will be kept informed with every bit of the update in a project from one single page. The activity log takes note of everything that is happening. So you will always be updated about what's happening on the project.

Activity Log

Review Performances Using Overview Dashboard

The performance of every team member will be one search away. Just type in the member name and you will get a clear idea of how he/she has performed.

Team building exercises in the workplace-overview

But these features are only the tip of the iceberg. There are several other features of WP Project Manager. It is not possible to discuss all the features in such a short time. But we tried to show the vital features a project manager will need to perform efficient team building exercises in workplace.

Wrapping Up on Team Building Exercises for 2020

The strength of the team is each individual member. The strength of each member is the team

Phil Jackson

Behind every companies success, there is always an efficient team. And behind an efficient team, there is a project manager. With the right direction and leadership, the project manager can guide the team to success.

However, without the right tools, the project manager can not do that. WP Project Manager is the perfect plugin for these tasks.

Lastly, if you think there are more ways to build an efficient team do let us know.

Power Up Your Team with WP Project Manager “My Tasks”(Feature Updates)

WordPress Project Manager ensures you and your team members easy collaboration, a quick insight of project status and the high opportunity to meet the goal in time. Also, it is simple to install, integrate, implement, manage, and have a grip over your business.

Though, WP Project Manager is a WordPress project management plugin it is capable to handle your several projects and all the associated members from one platform.

This project organizer assists 8000+ projects over the globe and the number is increasing drastically. User-friendly interface and web-based task management feature make it one of the best Project Management tool for WordPress users.

Furthermore, we update our system regularly to keep pace with the latest technology and managerial tactics.

In this continuity, we are introducing the latest update of WP Project Management version 2.3. It has better user interactive look, advanced report analysis, and task management system along with the high speed.

Why Do You Need an Online Project Management Solution

Online Project Management Solution can assist your project manager and team members to communicate with each other as well as the consumers, maintain a task list, divide them among the members, set time and get reports regarding projects overview. In short, it will help you to accelerate the work progress and meet the deadlines.

Through a smart project management solution, you can get an overview of all projects inside your business and how they are going at a glance.

77% of high-performing projects use project management software. 

As a result, many small to big enterprises across different industries observed remarkable business growth within a short time after arranging their projects according to project management tools.


Hence, you will get a quick interface for easy file sharing, time tracking, team collaboration, task, and budget management with Online Project Management Solution. Therefore you can monitor your business from anywhere you are in the world.

How WP Project Manager can Supervise Your Projects Effectively


WordPress becomes the most popular platform for building websites for its user-friendly interface, advanced features, wide customization options, and versatility. Furthermore, many feature-rich plugins extend its capability of customization and make it more robust for developing any type of websites including e-commerce sites, marketplace websites, personal portfolio and so on.

WP Project Management is a well-organized WordPress plugin to manage your multiple projects and complete them perfectly within the deadlines to reach the company's ultimate goal.

It's not let you get puzzled in running many tasks under different projects simultaneously. Moreover, it will help you to make your to-do lists and distribute them among the team members as well as monitor the team activities with a graphical view.

Feature-rich Solution

From organizing task lists, set deadlines, task prioritizing, team-based assignments, break the work into sub-tasks, and getting the work done with detailed progress reports – Everything is possible with WP Project Manager. You will get 6+ premium add-ons with WP Project Management Pro to get some extraordinary advantages.

Easy to Create, Assign and Manage Task Distribution

It is super easy to manage your projects by adding a new task, chop them into small parts, assign multiple team members, track the task with individual sub-task and manage the other stuff. Also, you can add unlimited projects, tasks, users, and clients as per your needs. In addition, it will give you and your team members a common platform for private messaging and discussion regarding work.

Outstanding Report Management

You will get automatic and advance reports for overdue, completed tasks, user activities, milestones, and all projects. Also, you can filter reports by project, tasks, co-workers, time, and more. Moreover, in the latest version, we add some premium features to generate more advanced Project Management Summary Report to amplify our user's experience.

A Stunning Dashboard to Take a Quick Overview

You can start your day with all the necessary information regarding the projects and what is happening inside these projects by scanning the dashboard with some easy navigation and tabs. Nevertheless, you will get work calendar, announcements, leaves – all in a single page.

Hence, this Advanced Project Management Solution facilitates you with all the advanced features to run your multiple projects successfully in a disciplined yet simple way.

WP Project Manager My Tasks (Feature Update)

In the latest version we have emphasized on 4 major issues:

  • Interactive UI design
  • Easy task management
  • Smart representation of a summary report
  • System speed

In this article, we will focus on the modified version of “WP Project Manager My Task”. This time it is more easy to track the status of your projects. Now, you can easily manage your task, divide them into small parts and assign individual team members with different deadlines and get a quick overview of all the activities whenever you want.

Moreover, this new version of the WP Project Manager is faster and stronger. Simply navigate to WP-Admin → Project Manager → My Tasks

How Does WP Project Manager My Tasks Work

Let's see in details how can you easily use this advanced task manager to get the best output for your business.

WP Project Manager My Tasks– Current Task

You will get an intuitive dashboard with all your current task list. Therefore, it will give you a quick overview of the status of your tasks along with the project details. Also, you can filter the tasks from a drop-down box to check your Outstanding and Completed tasks.


Moreover, you can search your task by selecting “Task Title” or “Project” from the drop-down box.

WP Project Manager My Tasks: Overview

Now, to get an overview of your work, navigate to

WP Admin → Project Manager → My Tasks → overview.


From the overview page, you can get all the details regarding your tasks including the current, outstanding and completed ones. It represents your activities and performance in a graphical view. Here, the pie chart gives you a quick calculation of your task history where the histogram shows an overview of your activities over a certain period.

Also, you can also view your calendar. It specifies your to-do lists and tasks according to their working dates. In addition, you can see your working hours, leaves and measure your productivity from here.


To view all your activities details according to the dates, navigate to-

WP-Admin → Project Manager → My Tasks → Activities.


Outstanding Tasks

To get all the task details that could not meet the deadlines, go to the Filter box and select “Outstanding Task” from the drop-down menu.


After clicking “Filter” you can view all your outstanding tasks


Completed Tasks

Same as the previous one just go to the Filter box and select “Completed Task” from the drop-down menu.


After hitting “Filter” you can see the tasks you have already completed.


View Activities of Other Users

Admin has the power to overview the activities of all the users. Navigate to

WP-Admin → Project Manager → My Tasks


There is a drop-down menu on the top-right side of the page. From there, you can select any user who is assigned to the projects and see the updates. You can also do it from the Activities tab.

Well! so its a piece of cake to handle your tasks with WP Project Manager My Task.

Final Thought

Its really difficult to manage multiple businesses, associate team members and their activities simultaneously. A smart solution of the Project Manager can do this very smoothly for achieving your business goal. Also, it aligns all the activities of your projects to meet the success accordingly.

But sometimes entrepreneurs get conscious about the budget and extra man force to handle the system. Here comes the best task management system WP Project Manager that is easy to manage yet highly functional.

It comes in individual packages with different add-ons and budget-friendly prices. You can pick anyone compatible with your business. We offer 24/7 customer service and a 14-days 100% refund policy for our valued clients.

Track Your Project Progress with WP Project Manager’s Summary Report (New Feature)

Every project management professional gets constraints regarding projects planning, executing, controlling and syncing with team members.

WP Project manager comes with a complete solution to meet your goals easily with zero time.

WP Project Manager cuts huge popularity and gets 7000+ loyal customers within a short period due to its user-friendly interface and advanced task management process.

We always keep our client's requirements above all. We believe-

Once a Client Always a Client

To keep our client's satisfaction graph line upward and solve their issues, we bring updates from time to time.

Today we will introduce two new features of ‘Summary Report' in WP Project Manager Pro that is recently launched to get a snapshot of your projects every aspect in a graphical view.

WP Project Manager: One Stop Solution to Manage Projects & Teams


The responsibility of a Project Manager is massive.

It's really difficult to create, organize and distribute all the tasks among the team members as well as maintaining the activities, deadlines, milestones, progress reports and other stuff simultaneously.

However, It is important to keep tracking the progress of ongoing projects, future plans, team productivity and so on.

WP Project Manager is a simple but expert automation tool for managing your team collaboration and delivering the task timely.

Advanced features of this task manager let you create, organize, assign and measure projects, tasks, to-dos, performance faster than ever within minutes.

Moreover, with the help of the time tracking tool and build-in reports, you can identify the productivity of your co-workers with less effort.

Most amazingly, users can customize the attributes of the project report as per their preference.

Project Management Summary Report (Feature Update)

Project Management Summary Report extends the user experience better adding new attributes to the board.

User will get a quick and detail comparative graphical overview to identify the overall progress of the project with some easy navigation.

Now, you can get two new reports using WP Project Manager Pro.

‘User vs Project' Graph

This section gives you a review of how much time one responsible member spends on his/her assigned project in a graphical view.

When you hover your mouse pointer on the graph you will get a tooltip describing the details.

User VS Project Summary Report

Benefits You Will Avail:

  • Find out easily the number of responsible members in a single project and how much time they bind to that project
  • Measure the productivity of your employees or co-workers at a glance.

‘Project vs User' Graph

This section gives you a graphical overview of how many members spend how much time on individual projects.

The same as project vs user, if you hover your mouse pointer on the graph then you will get a tooltip describing the details.

Project VS User Summary Report

Benefits You Will Avail:

  • Let you know the project progress against time.
  • Easy understanding of how much time one user has spent on different projects.

“Summary Report” helps you to get a comparative report on productivity and time frame.

Furthermore, it will assist you to generate next project strategy.

**Note: “Summary Report” will be available only if ‘Time Tracker' is used to track the working hours.

How does the Project Management Summary Work

Follow these easy steps to generate Summary Report of your project through WP Project Manager Pro.

Log into your WP Project Manager and click the “View Full Report” button.

project-report-summary dashboard

Then, click on the “Filter” button to set the filter of the report.

filter-summary in just one click

Next, you will get a pop up to set filter option. By default, it is set to ‘Summary'. However, you can also select the ‘User' radio button.

according-user in project management summary

To generate Summary Report you must select the ‘Summary' radio button from the ‘Choose report type' option.

By default, it is set to the ‘All Project' option. But you can click on the dropdown menu and select from the other options according to your need.

Here, you will find two new report filters now with the new release of version v2.3.3.

You can select Project Vs User or User Vs Project to generate reports with a graphical representation.

Project Vs User


User Vs Project

user-vs-project-selection t

Start Date and End Date: Set a date range to get report during that period.

You will get a graphical report immediately based on your selected option as we have shown above.

Do you need further help? Find the full documentation here.

Final Words on Project Management Summary Report

We always prioritize our client's requirements and value their reviews.

That is the reason behind our high customer satisfaction and 7000+ active installation over the globe.

Therefore, to lessen the hassle of our valuable clients we regularly update our system and add new features.

In this continuity, we release two new features to generate comparative report graph in WP Project Management Summary Report.

If you are finding a reliable solution to manage your project and align your team members properly you must go for a try!

Productivity Hacks & Tools For Startups in 2020

Every day at the end of working hours do you think what are some of the things you could have done more efficiently?

Especially for all the startups, there is no other option than to work hard with the limited amount of time and resource you get. But still, it's not enough. Luckily for you, it has never been easier to implement productivity hacks to be more efficient than now.

As technology is progressing at a faster rate than ever, productivity statistics are reaching an all-time high.

People are getting more work done with faster processing speed, faster communication, faster task management process, etc.

Riding this wave is one of the best decisions you can make for your work in terms of productivity.

Introducing Productivity Hacks

Hack (or life-hacking) refers to any trick, shortcut, skill, or novelty method that increases productivity and efficiency, in all walks of life.

So it is clear that hacks are something that is not bound to a specific area.

As a startup founder or even as an employee you can implement some productive hacks that will leave you -feeling like you have actually accomplished something each day!

Productivity hacks for startups

Use A Tool To Map Out All Your Tasks

Tools are something that makes everything better.

Did it ever occur to you- ‘How do all the biggest companies in the world keep everything in check?.‘ They use tools that organize everything in a more manageable way for the higher-ups.

Popular project management tools examples include-

We suggest XMind as it is completely free to get started on and is an open-source solution.

XMind for productivity hacks

Remove The Chances of Interruption

This one is really important. Distraction can break the flow of productivity that you get started really quickly. A useful hack you can do is to turn off notification from all your devices.

So that you will be able to do focused work.

Another great technique you can try out is the Pomodoro technique.

Promodoro Technique is a time management technique to help individual focus more on a single task for a certain amount of time. 

Francesco Cirillo, a widely popular time management expert is the founding father of this. You can learn more about the Pomodoro technique from here.

Adopt A Project Management Tool

Trello is a popular tool that can help any company's current on-going projects, things that need to be discussed, strategy plans and so on.

And it has never been so much organized. Though there are also other project management tools out there based on the Kanban process very few offer the simplicity that Trello offers.

The best part is that it is completely free to use. Some other tools you should consider using

  • 10,000 ft – a great tool for visual collaboration between your team members
  • Podio – extremely useful for all the complex project management in your startup

Don't forget to try out something you like from here. If you are a WordPress lover, we can guarantee you will love WP Project Manager.

With over 194,734 downloads, it's one of the leading team and project management tools in the WordPress industry. You can get all your project-related solutions at unbelievably 70% less cost. Have a quick look to WP Project Manager's features.

Basic features of WP Project Manager

Automate The Things You Repeatedly Do

Automation! The blessing of the internet era. That too for FREE.

On the other hand, inefficiency really is the black plague for your organization. It increases the cost of your organization, wastes your valuable time, reduces the quality of your product, and the most important of all damages the morale of your team members.

Inefiiciency can cost your organization as much as 20 to 30 percent of the annual revenue.

Start using popular internet automation tools like-

Productivity hacks by Zapier

etc to avoid those disasters. You can automate simple tasks using these platforms that you do repeatedly regularly.

So that they don't take you away from the time you could have been productive.

Use automated social media publishing platforms like-

to schedule all your social media content for the upcoming days.

Another great trick you can implement is automating your mundane email tasks. Use Gmail extensions like

  • Mixmax – Allows you to schedule your emails so it will send at a later date
  • – Really useful for keeping track of email follow-ups

Prioritize The Most Important Tasks

Not all tasks are created equal. Some tasks deserve the most attention from you, others not so much.

A simple routine you can follow as a part of productivity hacks is-

  • Take a pen & paper or any digital note-taking application whichever you prefer to write down all your tasks
  • Prioritize according to the urgency
  • Ask around to see if the metric you set is correct
  • Prioritize accordingly

You have to always be flexible & adaptable when sequencing the tasks according to what needs to be done now & what later.

On That Point, Use A Digital Note-Taking App

Yes, we know! People still like the idea of writing down things.

But that doesn't take away the fact that with pen & paper you won't be able to get all the modern facilities you get with a digital note-taking app.

It is much faster to write on plus you don't have to worry about grammar and other things (with autocorrect).

And the best thing about it is cross-platform and all your notes will be saved in the cloud so you won't have to ever worry about losing them.

Popular note-taking applications out there include Evernote, Microsoft OneNote, Google Keep, Apple Notes, Dropbox paper, etc.

Get started with anyone of this and test it. Don't settle until you find the right one that suits your needs.

P.S If you don't like the idea digital notes and feel comfortable with the traditional paper then that's the best choice for you.

Communicate Faster, More Effectively Among Teammates

Another communication platform that people all around the globe use is Slack. It is free to use, cross-platform supported (macOS, iOS, Android), comes with support for 10 integrations.

All our company communication is handled using Slack and it doesn't get any more effective than this.

Though there are other solutions like Google HangoutsFleep, Microsoft Teams, etc very few solutions are as resourceful as Slack.

But that doesn't mean it will work for you the same it does for us. Try other ones and see if they fit your need better than Slack.

Slack for productivity hacks

Use Cloud-Based Softwares To Store Everything And Access It Anytime

Even to this the startup founders and their employees are not taking the full advantage of a cloud storage option that can be had for free.

It eliminates the need to carry your files everywhere you go. You will be to access them no matter what device you are using. As it syncs with your storage account, not your device.

If you are not ready to invest in having a cloud storage solution there are many options out there that lets you get started for free with very reasonable storage space.

Popular free cloud storage providers like-

  • Mega: offers 50gb for free when you sign up
  • Dropbox: Starts at 2gb but you can increase that by inviting people to start using DropBox
  • Box: Tailored to business users. In the beginning, you get 10gb space for free
  • Google Drive: Best all-rounder cloud storage option. It is the one we use.
  • One Drive: Microsoft's offering in the cloud storage business. Integrates really well with Windows.
Cloud storage providers

Start Your Day With Quick Hacks

The morning shows a glimpse of how your whole day will look like.

Some of the most prolific entrepreneurs & CEOs have a morning ritual that they stick with every day. Whether it's checking and decluttering emails or just meditating you have to find out what works best for you.

Elon Musk, CEO of Tesla, SpaceX, Neuralink, starts his day at 7 a.m. by addressing all the critical emails in his inbox*.

Having a proper morning routine that works for you will make sure that you are focused & productive for the rest of your working day. It eases up the tension you might have later that day by having the thought that you achieved something even in the first hour.

Monitor Everything, Tweak What's Needed

On the greatest blessing of tech in the 21st century is the ability to track certain data sets that were not simply possible before.

Using tools like Google Analytics, Facebook Analytics, etc marketers are now even able to track even what type of card customers use when purchasing a product.

So you can see all the details of your revenue and concentrate on the things that need more attention than others.

Not just in marketing but also in your workplace you can use tools like Time Doctor, Rescue Time and so on to get a report on, what tasks take how much time and how you can better manage them.

Check out our WP Project Manager Time Tracker extension, which lets you track how much time it takes to complete your project including time spent on each task.

Delegate Certain Tasks

WP Project Manager for productivity hacks
WP Project Manager

You can't do everything on the limited amount of time that you get in a day. Productivity hacks are all about managing tasks and distributing them accordingly.

The reason you have a team is so you can delegate certain tasks to those who hold expertise in that area, which is gonna save time in the long run. For this, you need to have a good understanding of what your team members are good at and what they lack.

Delegate tasks that relate to accounting to people who are good with numbers so it doesn't take up your time.

This will help you to concentrate on the things that really need your attention.

Read Books, More Importantly, Productivity Books

Get in the habit of reading books. It is a source of unlimited inspirations that you can use in your own life.

Also, it declutters your thought process to make it more in-line with the road which leads to achieving your goals in the long term. One great source of book list is Amazon's best-seller section.

You will be able to find the best books on productivity and self-help rated by the users themselves. Configure your time so you can read even some portion of a book each day.

It has also been proven that reading books can help you to

reduce stress, improve memory, have a stronger analytical capability, improve focus & concentration

Tell Us What You Think

We tried to cover the things that we think is gonna bring the most value to you.

The list goes on when you start finding all the productivity hacks you can and implement in your day to day entrepreneurial life.

If you think we missed something feel free to let us know. We would love to add them to this list and in our organizational lives.

Recurring Task Scheduling in Your WordPress Site- The Easiest Way

We perform different types of duties and responsibilities in our everyday life. Some of them are instant, some others are repeating on a regular basis. With lots of instant or uncertain tasks, we manage our repeating activities by maintaining a diary or setting up alarms etc. The situation is the same in our business projects too. There are lots of recurring tasks in each & every project.

So, how would you manage them?

If you follow the manual (pen & paper) process till now, that's just waste of your time. Automating the projects by implementing software isn't something new or unfamiliar today. But if you have a Project Management Software, you know that creating new tasks and assigning the members also requires some times and that could be huge regarding your project's size. That's exactly where comes the Recurring Task Scheduler to the rescue.

Recurring task scheduling

This post is basically for WordPress users. If you're using WordPress as your web platform, you have easy options to set recurring task schedulers and save both your times and efforts. WordPress Project Manager let you automate your projects and track all the internal activities and overall progress. Let's start.

Requirements to Use Recurring Task Management Module

To schedule your tasks using Recurring Task Module, you need to have these solutions.

  1. Your WordPress Business/Blogging site
  2. WordPress Project Manager (Part of WordPress ERP)
  3. Recurring Task Module (It's premium)

Why Do You Need a Recurring Task Manager?

The Recurring Task Module lets you schedule your repeating tasks on a weekly, monthly or yearly basis in your WordPress site. If you don't have this module, you have to create each of your tasks separately and assign the team members every time. Isn't it boring? Not only that, it will kill your valuable times.

So it's clear that if you use this module, you will be able to-

  • easily schedule all your tasks
  • track and monitor the progress
  • create timely and perfect plans
  • give employees check their assigning tasks
  • stay alert about the milestones and more

A Short Overview on WordPress Project Manager

To use this recurring task module, you need to have the WordPress Project Manager Pro. So, what this software actually let you do? This solution makes it easy for you to manage all the projects and tasks with lots of handy features, like creating unlimited tasks, calendar, milestone, private messaging, time-tracking, work scheduling, discussion features and other things that you need for your project.

WordPress Project manager-

It has a huge collection of essential modules that let you design and customize your process in a more productive way.

How to Add and Activate Recurring Task Management Module

The process is easy. Simply go to your WordPress site's dashboard. Install and activate the WordPress Project Manager plugin.

Recurring task module

This is a free-primary version. After activating the plugin, you need to upgrade to its pro version. Getting the pro version you need to activate all the advanced features including Recurring Task Module.

Now create a list of projects that you have and assign your team members to these projects. In each and every project, you will get an independent dashboard including the fields like- Overview, Activities, Discussions, Task Lists, Milestones, Files, Gantt Chart, Invoice, and Settings etc.

PM dashboard- recurring events examples
WP Project Manager Dashboard

These options would enable you to monitor the overall progress and add or edit new tasks and other things.

How to Schedule a Recurrence

When you have added a task that you need to perform on a regular basis, you can schedule them using Recurring task module. So, how would you schedule them? Let's check. You can also check our step by step documentation to learn the basic.

Step 1- Go to Your Projects Dashboard

Click on any of your created project. You will be redirected on your dashboard. Now select Task Lists option.

Task list- recurring task management

Step 2- Set a Recurrence by Weekly/Monthly/Annually

Setting a recurrence in WordPress
Setting a Recurrence
  • Name your task
  • Click on the recurrence loop from the right side
  • Select a (weekly/monthly/annually) recurrence
  • Finally, (after completing other options) click on the check button
  • You would see a green loop on the right side of your created task

Step 3- Setting a Recurrence by Date

recurring settings- recurring task
  1. Select a recurrence (weekly/monthly/annually)
  2. Select the number of repeating (1/2/3)
  3. Choose expiration on Date
  4. Mention the time duration for each task
  5. And finally click on the Done button

Step 4- Setting a Recurrence by Occurrence

recurring task management
  1. Select a recurrence (for example- monthly)
  2. Select the date of the month (1st to 31st of the month)
  3. Choose expiration After Occurrence
  4. Finalize the number of occurrences for each task (0 to infinite)
  5. Mention the time duration for each task
  6. And finally, click on the Done button

This is how you can set a recurring task in your To-do list.

Checking the Output of WordPress Task Scheduler

The options you have chosen for your recurring task, you would be able to see the same new task on your task list at the date you have selected, with all the sub-tasks, assigned people and time duration etc.

And the task would be created as child under your parent task.

output- recurring task

Options with 3 Different Repeating Criteria

Now, check all the options you would get with this module to smoothly schedule your repeating tasks.

options- recurring task

Questions Answered

Question: Is it possible to edit my recurring task once after scheduling?

Answer: Of course, just go to your dashboard, select Task list and then click on recurring loop. You can easily edit the scheduling.

FAQ- recurring task

Q: How can I cancel a recurring task after scheduling?

A: First select the task, click on recurring loop and then select “No” on Repeat option. Your recurring task will be canceled.

recurring task list- recurring task

Q: I don't understand the difference between expiration on date and after occurrence.

A: When you select a recurrence by a week, the module lets you set an exact date on which you want to see your task would be re-created. You also have an option to set the expiration by the Occurrence. Check the image below.

Weekly recurring- recurring task

But when you select monthly or annual recurring option, the module will let you choose only “After Occurrence” expiration. You can't choose on date option directly. Here occurrence means how much time you want to recreate the task.

So, when you choose monthly or an annual time duration, it's clear that the task would require several occurrences.

That is why this module lets you choose only the occurrence option to make it easier regarding your needs. But of course, if you have only one occurrence, you can set that by select the number.

recurring task moduler

Q: When I will choose occurrence and duration date, will that time duration applicable for each occurrence separately or only for 1st occurrence?

A: Separately for each occurrence. Suppose you have created an annual recurring and set 5 occurrences with a 2-day duration, you will get 2 day for completing each of your occurrences.

what is recurring task management

So, you can see that setting up the recurrence and scheduling all of your repeating tasks with the Recurring Task module is so easy. It doesn't only help you to automate your projects but also make you able to track all the repeating task and see the progress.

Get the WP Project Manager now and start using the Recurring task module to skyrocket your business.

Final Words on WordPress Recurring Events Management

With around 10 independent modules, you have lots of options to automate and manage your business. Recurring task module is one of the premium features of the WP project manager that lets you get a go!

If you have any confusion or want to learn something specific, let us know in the comment option. We're always here to help you.

Manage Like a Pro! How to be the Best Project Manager

A Project Manager is similar to a psychologist. They are the ‘people-person’. The one accountable for keeping an eye on if everyone on the team knows and are executing their role — if the team members feel supported.

In our opinion, being a manager means to deliver a project successfully without losing mind in the process. We follow the same. Throughout the years, we have created a successful building ― our team. Managing the projects and encouraging the team is what we love to do. The journey from picking up the right talent to getting them on the right path is really enthralling.

Continue reading “Manage Like a Pro! How to be the Best Project Manager”

Effective Project Management Tips To Be A Better Project Manager

To be a better project manager is a lot of effort. But in today's world, it is easier than ever to get started. With all the resources available just on the internet, any project manager who is managing a project can be better at it.

In this article, we will discuss how an already good project manager can become a better one.

Continue reading “Effective Project Management Tips To Be A Better Project Manager”

WP Project Manager v2.0: A Blazing Fast Experience & Changes in Packages

What do you think you need to succeed in your business? Is it only the money that you invest in it? It is actually being able to manage your projects efficiently after you invest the money in your company is essential to get success in that business. This is why you need an effective project management tool. And if you are a WordPress user then you must already know about WordPress Project Manager.

And now your very own WP Project Manager has released its brand new version. This post will be all about the changes you will see in the new v2.0 release of WP Project Manager and the things that will change the user experience of using it.

Please Welcome WP Project Manager v2.0

With the 1 year hardship of Team WP Project Manager, we have finally released the fully functional v2.0. And you will be amazed to know that the updates are made for the benefits of both developers as well as for the general users. So curious to find out what's new with v2.0? Here is what you were looking for.

WP Project Manager v2.0

So What Really Changed?

Well for this updated version of WP Project Manager, we can divide the updates & changes into three categories – code structure, modules and new pricing plans.

Updates & Changes in the Codebase & Structure

The first change that you will notice is the complete rewriting & restructuring of the WP Project Manager code. Before the code of both frontend and backend operation was in the same place. But now in the latest version, codes of both ends are made independent. It has been programmed with the progressive Javascript framework Vue.js and created using REST API.

In the previous version, all projects were as relatively slower Custom Post Type but now in this version, we have migrated into Custom Table for a better performance and way faster user experience of your WP Project Manager. As before, the system used to slow down after a while It now loads the page instantly saving your time giving you the ultimate project management experience.

Our sole intention was to rewrite and re-modify the complete code structure was to ensure efficient performance from WP Project Manager. And with this latest update, we believe we have succeeded to do so.

Recapping The Changes

  • Completely rewritten the code using Vue.js
  • Created with a totally REST API
  • Single Page Application
  • Migration of Projects from Custom Post Type to custom database tables

Extensions Are Modules Now!

From now on, all the extensions of WP Project Manager will come with the premium packages as modules. You won't have to purchase, download, install and activate the extensions separately. Relief from extra work, right?

Well, this good news comes with a blast!

You will get the modules packed with the premium packages as the new pricing packages are coming in. There is a new menu under WP Project Manager Pro called Modules. You will have to head there and simply toggle on the button to activate the module that you need.

Extremely Easy Migration Process

Now that you have read about the technical changes, here's a good news for you. All these new changes won't affect your website at all. Besides that, the migration process is very easy.

Please note that – when you update to the newest version, sometimes your WP Project Manager plugin might become deactivated. So, you will have to activate it manually.

After installing the latest version, you will have to simply click a button and wait for the process to finish. However, we are recommending to keep a backup of your database before starting the migration. We have tested the migration a thousand time by ourselves, but just playing safe. You wouldn't want to risk to go something wrong.

The process will show you the status of the migration and if it fails for some technical reason, you can restore your database and start the process again.

Please read this detailed documentation before starting

Changes in Pricing & Packages

Now comes that most significant part of the new release. We have decided to change the pricing of WP Project Manager Pro. As you will be getting the new modules with premium packages, we had to bring some changes. Besides that, your favorite project management tool is now super fast and saves a lot of your time. We also have plans to bring new features, modules, integrations with the upcoming releases. So, you will love the new version as we are doing now!

You might ask – how we have changed the pricing. Here is a glimpse of the new packages.

In short, we have combined the WP Project Manager Pro and it's extensions in the new pricing plans.

You can see, we have increased the price of the Personal package from $59 to $79. You might ask why we are charging more.

The answer is simple, we have made WP Project Manager Pro more efficient and reliable just for you. Our 1 year of hard work and dedication paid off with this new release. Now, you can enjoy creating project easily and also in a faster way than before. Using the Vue.js, the project management tool is now more powerful and solve your problems without any difficulties.

View the Updated Pricing of WP Project Manager →

What Happens to the Existing Extension Users

Now, an issue may arise with the users who have bought some of the extensions of WP Project Manager. If you are one of them, you can contact the support team and they will help you to sort out the issue. You will either get the closed package for FREE or get a discount code so that you can upgrade to that package.

Contact the Support

What Can You Expect From This Update & For Future?

Everyone looks for a Project Manager that is easy to use & understand. So keeping the project manager user-friendly is something that will always be looked into in the future as well. Having to make the planning & scheduling easy is also something that the developer of WP Project Manager will certainly work on.

Much quicker access to all your data in one place is also something everyone wants in a project management tool. So it is very likely that in near future WP Project Manager will allow you to access all your data much quicker at one place.

Hopefully, soon enough, you will get to see much better reporting system that will collect your previously inserted project data and enable creating customizable reports.

Loading time of a page is termed as a set back by many. So, therefore page loading time of your WP Project Manager has already been alleviated with its same page action and it can be expected to be improved further for better usability.

Task management features need to be able to help complete the task at a quick rate, this is also something that can be more improved in the WP Project Manager for a much better project management experience.

What's More?

Using WP Project Manager as a mobile or desktop application is another future plan of ours. So with the current changes made, users can expect in getting to use WP Project Manager as a mobile application in the near future for sure.

Everyone expects their project manager to be robust and powerful. It helps them to manage their sensitive projects efficiently. And it is the extensions that boost up the performance & functionality of WP Project Manager by letting you handle projects better. So including some more useful extensions of WP Project Manager can be another futuristic idea that can surely add more value to its operations.

With all the latest version the developer of WP Project Manager has always come up with updates that would enhance the usability of the plugin. This hasn't changed in this version of WordPress Project Manager as well.

It is not unknown that a comprehensive project manager must be able to create project plans, distribute work, track task time, estimate project budget etc. efficiently. But you can't think about getting success with just all that. Along with those you would also need to have well-trained up & skilful workforce that can execute the plan to manage the projects properly.

Our sole intention of this version release notes was to let you all know about the usefulness of it. So let's hope through this new v2.0 release post of WP Project Manager, now you will be able to manage your projects much better than you could have done before.

Get The Best Project Management Experience

If you are still using the old version, we suggest you update to the latest WordPress Project Manager v2.0 right away to enjoy its unparalleled benefits that would boost up your company's growth and development in a much more progressive and professional manner as it would steadily but certainly enhance the productivity and proficiency of your company.

Or if you are a user who is looking to get a powerful project management tool that can manage teamwork and deliver projects on time from your WordPress powered website then

Try WP Project Manager Pro Demo →

and decide for yourself if would like to get it or not.

Let us know your thoughts about this new version of WP Project Manager in the comment section below. Also, suggest us with features that you would like to see in the future updates of WP Project Manager.

The Beginner’s Guide To WordPress Project Management

Project management is often thought to be a huge hurdle for companies facing limited budgets and time. It's seen as an unnecessary overhead cost that eats up a significant portion of the project budget. Some are even insecure that a project manager may get in the way of what the team actually wants. For this reason often clients imagine doing the work themselves with a good briefing or training of the team, instead of hiring a professional.

But it's often the case that the sayers don't fully grasp the importance of project management.

Without it, there's nothing to hold the team and client together in the same page through all the good and bad phases of a project.

Great project management means much more than keeping project management’s iron triangle in check, delivering on time, budget, and scope; it unites clients and teams, creates a vision for success and gets everyone on the same page of what’s needed to stay on track for success. – The Digital Project Manager

But it's not even necessary to get a professional to do all that. One could even do it with the help of a software solution.

This brings us to get into the topic of WordPress project management for non-project managers.

With a platform like WordPress, it has become even easier, safer, and fruitful to run a project manager solution that serves all needs of a small to medium sized business.

Why is Project Management Important?

When projects are managed properly, profits increase and businesses can grow in size and revenue.

Here are some of the ways it does the job:

Increases efficiency & timely completion

Proper project management unifies team members to confirm which activities must occur in the project and in what order so projects are completed faster and more efficiently.

Manage costs & time

Delivering on time and on budget are two constraints of any project. Project management keeps track of monetary costs, resources, costs, time spent on each task, and a lot more by scheduling everything.

Schedules the work

A project management sets reminders or notifications and ensures team members work on their assigned tasks in the relevant order and appropriately.

Ensures projects are practically achievable

Good project management creates a clear process around tasks with achievable deadlines, so that everyone is able to work with precision and reasonable bounds.

Creates value & manage risks

Project management is important because it ensures the right people do the right things, at the right time, and that it delivers real value to the business. It ensures proper project process is followed throughout the project life-cycle.

Proper process helps to clarify roles, streamline processes and inputs, anticipate risks, and creates the checks and balances to ensure the project is continually aligned with the overall strategy. – The Digital Project Manager

Provides continuous oversight

Project management is important because it ensures a project’s progress is tracked properly in the form of reports and insights. These reports track the hours utilized or wasted, what worked according to plans or against them, how many milestones were completed, the issues, contingencies, and obstacles faced. And if the final output of the project fared well.

What you need to look for in a good project manager

In order to qualify as a competitive project manager for small and medium-sized businesses, the solution needs to have the following minimal features:

Basic features

  • allow creating projects
  • allow adding team members and clients
  • team communication
  • add attachments to messages
  • allow creating task lists
  • set up of different types of goals or milestones
  • see progress of tasks
  • add comments to tasks
  • send mails to team members

Other important features

In terms of advanced features for better management, the project manager should have the following:

  • Add members in different roles
  • Built-in private messenger
  • Set start and end dates of project
  • Calendar to check daily, weekly, and monthly progress
  • Upload files, create folders, make files private, link with messages and to-do lists
  • Modify user permissions and roles for each project
  • Bring discussions, projects, and tasks to the frontend
  • Control team-wise permission levels
  • Show updates of team members across site
  • Send automatic mails to team members on the status of tasks for the day
  • Automatic reports with filters to narrow down
  • Live updates of everything happening in all projects

If this list convinces you about the need for a project management solution, then continue reading!

That brings us to a comprehensive, all-in-one plugin solution that has all the above features but is especially designed for starters in project management.

The WP Project Manager is an easy and interactive feature-rich project management solution for WordPress.

WP Project Manager Plugin for WordPress

The features of WP Project Manager can be broadly divided into 14 types:

  1. Project & task management
  2. Team discussions
  3. To-do list
  4. Milestones
  5. Calendar
  6. Files Manager
  7. Customized user roles
  8. Control team capacities
  9. Frontend compatible
  10. Integration with WooCommerce
  11. Progress Report
  12. Daily Digest
  13. Reports with Insights
  14. Activity Tab

WP Project Manager FREE

If you have newly started your business endeavour, or even a few years ahead, the free version of this plugin is enough to get you going with your business project needs.

The free version allows you to do the following:

Project: Create unlimited projects, create unlimited tasks, add unlimited users, set title and details.

Team Discussions: Send mail to all team members, edit and stylize messages, add comments, add attachments.

Task list: Add as many to-do lists as you want with title and description, see progress bar on the list, add comments, task description, title on to-do lists and to-dos, mark as complete/incomplete.

Milestones: create milestone, assign messages and to-do lists, use 3 types of milestones: a) upcoming b) completed c) late milestone.

Files Manager: upload files on messages and comments.

How to install WP Project Manager FREE

Simply, download the file from or directly from the Plugins directory of your WordPress dashboard. After installing, click on Activate to get started.

What if you need a Complete Project Manager?

The plugin also comes in premium versions in 3 plans: Personal, Business, and Developer.

The PRO version will supercharge your team

WP Project Manager PRO lets you self-manage your team, tasks, and clients so well that you don’t have to rely on anything else.

Project & Task Management

Create unlimited projects, tasks, and sub-tasks.

Customize Team Member Roles

Decide each user role and privacy for everything with no sweat.

Personal Dashboard

View all completed, outstanding, and current tasks in the dashboard.

View Activities

Know every bits of the update in project from one single page as they occur.

Daily Digest

Send automatic emails to all users notifying about a summary of the day.

Frontend Compatible

Bring projects to your frontend site so you won’t have to give everyone dashboard access.

Interactive Calendar

Check progress & drag & drop your assigned tasks.

Private Messaging

Chat & discuss with clients & teams within the convenience of complete privacy.

Documents Manager

Store & view all files in one place. Navigate to linked comments, to-do lists & tasks.

Advance Reports with Insights

Automatic reports + filters for tasks, user activities, milestones & projects.

Progress Reports

Get a whole scenario of your company at a glance as they occur.

Milestone Tracking

Create timed project goals so that teams have small breakthrough points to achieve.

How to install WP Project Manager PRO

After successful purchase, download the file from your My Account dashboard. Upload the plugin from the Plugins directory of your WordPress dashboard. After installing, click on Activate to get started.

How to configure & use WP Project Manager

  1. First install and activate the PRO Version.
  2. Navigate to WP Dashboard>Project Manager>Settings. Select General Settings where you can set up the file upload limit, projects per page, task lists style, task lists per page, project managing and creation capability, upload logo, and a lot more.
  3. Create categories so that you can organize your projects under different classes.
  4. Create a New Project from the main dashboard.
  5. Type the name of project, select category, and add as many users as you need to!
  6. Now add a new Task List with a name and description.
  7. Create to-dos and subtasks inside the task lists as many as you like. This allows you to breakdown your broad tasks and easily assign each to-do to different coworkers.
  8. Add a starting and end date to your tasks to track time for efficient completion of projects. This feature tells you how much time has been spent on a particular task. It's also helpful when you need to bill your clients and report the amount of time you spent on an activity.
  9. You can choose to add tasks in the list format.
    Or create tasks more interactively in board-style with the Kanban view. Drag and drop tasks from one board to another, categorize tasks as Open, In-Progree, Done, Overdue or more, see assignee, view deadlines, comments, and add new tasks.
  10. Add Milestones to set an overall target. Milestones can also be used to divide a project into different achievable development phases, and to coordinate projects and assigned persons timely.
  11. Now upload files, images, and folders of any format for your project. Create folders or create a doc directly from the Files Manager dashboard. Want to attach your PDFs, images, Word, or spreadsheets with a certain task list, message or even save web links? That's all allowed!
  12. Set the kind of privacy and access you want your team members and clients to have for messages, to-do lists, to-dos, milestones, and files. Allow full management or choose to make private.

How to check progress with WP Project Manager PRO

  1. One of the first things you can do is to communicate with team members and clients about progress, obstacles, difficulties, plans, updates, and a lot more from the Discussions platform. Talk privately or exchange files privately with a single team member or client only. You can also consult in a group or create an open conversation for all.
  2. Check upcoming tasks, deadlines, and time limits project-wise, and more on the in-built interactive calendar for the coming week and future months.
  3. The My Tasks tab is where you get individual reports for everyone including your own. You can see a summary of completed, incomplete, and ongoing tasks. Moreover, you can view an Activity chart and a calendar. And you can filter these month-wise.
  4. A better and more creative way to check up on everyone on the team is to use the Gantt Chart. This feature will let you visualize all the tasks that you have created in your project in a bar charts system, and that too in one simple view! Here you can understand in an illustrative form all the to-do lists and assignee of your projects against time for each day. The Gantt Chart is also a useful way of seeing the start and end dates of every task, and the amount of progress that has been made.
    wppm gantt chart
  5. When your project has progressed significantly, you can view automatically generated reports that show your overdue, incomplete, completed, milestones, tasks, and unassigned tasks with several details. These reports allow you to easily share useful data with peers and clients who may need some briefing about what you are up to. Filter reports and export as CSV. Using the advanced report option, you can also view reports for all projects, coworkers, status and time range.
  6. The Activity tab is an interesting feature inside each project that informs you of all the changes, updates, and activities of team members within that project in chronological format.
  7. The same can be viewed but across all projects in the Progress tab.

These steps are enough to get done with setting up, keeping track, and optimizing your project activities.

Project management doesn't have to be as complex as usually thought of. WP Project Manager was specially designed for small to medium sized businesses so beginners and starters on WordPress and project management have an easy way to strategize and complete projects.

The WP Project Manager has additional features too like the Invoice payments, WooCommerce Order and Frontend Compatibility.


Project management is as important for large enterprises as it is for entrepreneurs and small businesses. The key is to lay bare the complexities of your campaigns in an organized way and then plan out each activity separately but as if it's part of the whole project planning. Without this scrutinization & scheming, teams and clients are exposed to disorganization, imprecise objectives, unachievable targets, improper use of resources, risks, poor or late deliverables, and projects going over budget.

WP Project Manager has just the most essential features that are required for any project so that you don't have to deal with unwanted functionality. But it also lets you tailor the plugin according to your needs with the help of extensions.

It is said, “Great project management matters because it delivers success”. When teams feel motivated and happier, they deliver the right stuff and the returns are also greater.