Work doesn't wait until you're back at your desk. A client replies while you're on the bus. A teammate needs an answer before lunch. A deadline moves while you're at a meeting.
Until now, WP Project Manager users had one choice on the go: open wp-admin in a phone browser and pinch and zoom through it. Tasks got done, but they never got marked done.
That changes today. The WP Project Manager mobile app is now live on Android and iPhone. It's free, it connects to the WP Project Manager plugin on your own WordPress site, and it gives you every feature in the plan you already have.
In this post, we'll explain what the app is, how much it costs (spoiler: nothing), how to set it up, and every feature inside it. Let's dive in!
WP Project Manager Mobile App at a Glance
Short on time? Here's the whole story in one table.
| Question | Answer |
|---|---|
| What is it? | A free mobile app for the WP Project Manager WordPress plugin |
| Platforms | Android (Google Play) and iPhone (App Store) |
| Price | Free for every WP Project Manager user, on any plan |
| Features | The same features as your plugin plan: Free users get the free features, Pro users get the Pro features |
| What you need | WP Project Manager (free or Pro) and the free weDevs AppBridge plugin on the same site |
| Where your data lives | On your own WordPress site. No third-party cloud |
| Per-user fees | None. Add your whole team |
| Custom branding | Optional paid service if you want the app under your own name and icon |
What Is the WP Project Manager Mobile App?
The WP Project Manager mobile app is a free Android and iOS app that connects to the WP Project Manager plugin on your WordPress site. It lets you manage projects, tasks, Kanban boards, timers, invoices, and team discussions from your phone.
The app isn't a separate service. Think of it as a remote control for the plugin you already use. Every task you check off, every comment you post, and every timer you start is saved straight to your WordPress database. Open wp-admin on your laptop later, and it's all there.
That's the big difference from SaaS tools like Asana or Trello. Their apps talk to their cloud. The WP Project Manager app talks to your site.
New to the plugin? Read our WP Project Manager revamp story to see how the plugin has changed in 2026.
Why We Built a Mobile App for WP Project Manager
You chose WP Project Manager to keep projects on your own site, without monthly SaaS bills. But a plugin lives in wp-admin, and wp-admin was never built for a phone.
We kept hearing the same problems from our users:
- Updates waited until someone got back to a computer.
- Tasks were done but never marked done, because wp-admin is hard to use on a small screen.
- Timers were forgotten, and billable hours slipped away.
- Mentions and deadlines got buried in email.
- Some teams added another SaaS tool just for mobile, with per-user pricing and a second copy of their data.
The app fixes all of this without changing how you work. Same plugin, same site, same data. Now it's in your pocket too.
Is the WP Project Manager Mobile App Free?
Yes. The app is completely free for every WP Project Manager user. There's no app subscription, no per-user fee, and no extra license.
Here's how it works: the app unlocks exactly the features of your plugin plan. If you use the free plugin, you get the free features in the app. If you use Personal, Professional, or Business, you get the Pro features in the app too.
| Your plugin plan | App price | Features in the app |
|---|---|---|
| Free | $0 | Projects, task lists, My Tasks, Kanban board, comments, @mentions, files, discussions, milestones, AI project creation, Trello import |
| Personal (1 site) | $0 | Everything in Free, plus Gantt chart, time tracker, invoices, sprints, calendar, subtasks, and reports |
| Professional (5 sites) | $0 | Same Pro features as Personal |
| Business (unlimited sites) | $0 | Same Pro features as Personal |
The Pro plans only differ in how many sites you can use. The app features are the same on all three.
The only paid option is a custom-branded app, for agencies that want the app under their own name and icon. We cover it later in this post. You don't need it to use the app.
What You Need Before You Start
| You need | Why |
|---|---|
| A WordPress site | Your projects, tasks, and files are stored here |
| WP Project Manager (free or Pro) | The app works with the projects in this plugin |
| weDevs AppBridge plugin | A free plugin that securely connects the app to your site and handles sign-in |
| A WordPress user account | You sign in to the app with your WordPress username or email and password |
| An Android phone or iPhone | Download the app from Google Play or the App Store |
Tip: Want to look around before you set anything up? Tap Try demo site on the sign-in screen. It opens a demo workspace with sample projects, so you can test every screen first.
How to Set Up the WP Project Manager Mobile App
Setup takes about five minutes. You do it once, and the app remembers your site.
Step 01: Install WP Project Manager on Your Site
If you already use WP Project Manager, skip this step. Otherwise, go to Plugins > Add New in your WordPress dashboard, search for WP Project Manager, then install and activate it. You can also download it from WordPress.org.
Step 02: Install the weDevs AppBridge Plugin
Install and activate weDevs AppBridge on the same site. This plugin is the secure bridge between the app and your projects. Without it, the app can't find your site.
Step 03: Download the App
Get the app from Google Play on Android or the App Store on iPhone. Open it and swipe through the short welcome screens.
Step 04: Connect Your Site
On the Connect your site screen, enter your website address (for example, yoursite.com) and tap continue. The app checks that WP Project Manager and AppBridge are active on the site.
If you see "We couldn't find a WordPress site with Project Manager at that address", check the URL and make sure both plugins are active.
Step 05: Sign In and Turn On Biometric Login
Sign in with your WordPress username or email and password. After that, turn on fingerprint or face sign-in. You confirm your password once, and next time you open the app with a glance or a touch.
That's it. Your projects, tasks, and team show up exactly as they are on your site.
WP Project Manager Mobile App Features: Every Feature Explained
The app brings the WP Project Manager features you use every day to a fast, touch-first screen. Features marked (Pro) need a WP Project Manager Pro plan on your site. Everything else works with the free plugin.
1. Home Dashboard
The Home screen shows your workspace at a glance: active projects, task counts, and a task status chart. Recent activity on your projects appears here too, so you know what changed since you last checked.
2. My Tasks
My Tasks is the screen you'll open most. It collects every task assigned to you across all projects and sorts your day for you: overdue work first, then due today, then what's coming next.
When someone assigns you a task, it lands here with its due date. Done with it? Check it off with one tap.
3. Projects and Task Lists
You can do almost everything with projects from your phone. Create, edit, favorite, duplicate, and archive projects. Add task lists and the tasks inside them. Set start and due dates, assignees, and labels.
Each project opens with an overview: its progress, counts for task lists, tasks, subtasks, discussions, milestones, and files, plus a Needs attention list of overdue work and tasks due this week.
When you create a project, you can start from a blank project, a template, or a copy of an existing project with its lists, tasks, and milestones. Learn more in our guide to reusable project templates.
4. Task Details, Comments, and @Mentions
Open any task to see all its details: status, due date, assignees, priority, milestone, sprint, and labels. Tap a field to change it. At the bottom, Mark complete closes the task in one tap.
Below the details is the comment thread. Reply to your team, type @ to mention a teammate, and attach photos or files straight from your phone.
This is handy on site visits. Take a photo, attach it to the task, and the whole team sees it right away.
5. AI Project Creation
Planning a new project used to need a laptop. Now you can do it in a cab. Tap Create with AI, describe the project in a sentence or two, and the app drafts task lists and tasks for you.
Review the plan, uncheck anything you don't need, tap a title to edit it, and create the project. It uses the AI provider (OpenAI, Anthropic, or Google) you set up in the plugin. See how to create a project plan with AI to set it up.
6. Kanban Boards
The Kanban board is built for touch. Drag a card from To Do to In Progress with your thumb. Drop it in Done, and the task is completed. Drop it back, and it reopens.
You can also add and reorder columns and set a board background. Kanban is included in the free plugin, so it's free in the app too.
7. Discussions
Not every conversation belongs to one task. Project Discussions keep threaded conversations in one place, with comments, @mentions, and attachments. No more digging through email to find what the client said.
8. Files
Upload, preview, and download project files from your phone. You can also add a link that anyone on the project can open, like a shared doc. If you use Google Drive with the plugin, see how to attach Google Drive files to tasks.
9. Milestones
Track delivery dates with milestones and see which ones are late at a glance. It's the quickest way to answer the client question "Are we still on track?"
10. Trello Import
Moving from Trello? Bring your boards, lists, and cards into WP Project Manager. Items you already imported are skipped, so you can run it again without duplicates.
11. Search and Notifications
Use Search to find any project or task in seconds. Notifications give you a nudge when a teammate mentions you, and they keep an eye on a timer that's still running. Nothing important sits unseen.
12. Gantt Chart (Pro)
See your tasks on a timeline. Arrows link dependent tasks, so you can see which task has to finish before the next one starts. It's the fastest way to spot a delay before it hits the deadline.
13. Time Tracker (Pro)
Tap Start timer at the bottom of any task (you can see it in the task details screenshot above). The timer keeps running while you work, and the hours are logged straight to the task, ready for reports and invoices. You can also see time logs from every assignee on the task.
This one feature can pay for your Pro plan. Forgotten timers are lost money for agencies and freelancers.
14. Invoices (Pro)
Create an invoice for a project, open it as a PDF, and email it to your client in a tap. You can also record partial payments when you allow them. Finish the work, send the invoice, get paid, all before you're back at your desk.
15. Sprints (Pro)
Plan a sprint to focus the team on a set of tasks for one or two weeks. Add work from the backlog in seconds and follow progress during the sprint.
16. Calendar (Pro)
See every task and milestone by day. Multi-day tasks show as a single bar, so your week is easy to read on a small screen.
17. Subtasks (Pro)
Break big tasks into smaller steps. You can even generate subtasks with AI, and turn any subtask into a regular task when it grows.
18. Reports (Pro)
Get actionable insights on tasks, time, and progress, with charts and estimates. The app includes summary, overdue, completed, and unassigned task reports, tasks by milestone, and user activity reports.
19. Security and Privacy
The app follows the same rules as your site. Nobody sees more on a phone than they would on the web.
- Your data stays on your site. Projects, tasks, and files are read from and saved to your own WordPress site. There's no third-party project cloud.
- Biometric sign-in. Use your fingerprint or face after you confirm your WordPress password once.
- Role-based access. People only see the projects they belong to. Only administrators see every project.
- Private stays private. Private task lists are visible only to managers and the people assigned to their tasks.
20. Multiple Languages and Multiple Sites
The app supports nine languages, including English, French, German, and Spanish. If you manage projects on more than one WordPress site, use Switch workspace to connect a different site. The app signs you out of the current site first.
Here's every feature in one table, so you can see what you get on your plan.
| Feature | Plan | What you can do in the app |
|---|---|---|
| Home dashboard | Free | Project and task counts, task status chart, recent activity |
| My Tasks | Free | Overdue, today, and upcoming tasks; check off in one tap |
| Projects and task lists | Free | Create, edit, favorite, duplicate, archive; start from a template |
| Comments and @mentions | Free | Reply, mention teammates, attach files and photos |
| AI project creation | Free | Turn a short brief into task lists |
| Kanban boards | Free | Drag and drop cards, manage columns, set backgrounds |
| Discussions and files | Free | Threaded discussions; upload, preview, and download files |
| Milestones | Free | Track delivery dates and late milestones |
| Trello import | Free | Import boards, lists, and cards |
| Search and notifications | Free | Find anything; mention and timer alerts |
| Gantt chart | Pro | Timeline with task dependencies |
| Time tracker | Pro | Live timer logged to the task |
| Invoices | Pro | Create, PDF, email, partial payments |
| Sprints | Pro | Plan one- or two-week sprints from the backlog |
| Calendar | Pro | Tasks and milestones by day |
| Subtasks | Pro | Break tasks into steps, generate with AI |
| Reports | Pro | Summary, overdue, completed, milestone, and user activity reports |
How the Mobile App Adds Value to WP Project Manager
A mobile app is nice to have. But the real value is what it changes for each person on your team.
| Who | Before the app | With the app |
|---|---|---|
| Team members | Wait for a laptop to update a task | See today's work first and check it off in a tap |
| Project managers | Plan projects only at the desk | Draft a full project with AI, check the Gantt chart and reports anywhere |
| Agile teams | Move Kanban cards only in wp-admin | Swipe cards to Done and plan sprints from the phone |
| Agencies and freelancers | Forget timers and send invoices late | Track every billable hour and email the invoice on the spot |
| Site owners | Pay for an extra SaaS app per user | Give the whole team a free app, with data on their own site |
In short, the app turns WP Project Manager from a tool you check into a tool you use all day. That means more tasks marked done, more hours billed, and faster answers for your clients.
Running an agency? Read our guide on managing agency projects with WP Project Manager for more ideas.
What You Still Do in wp-admin
The app covers your daily work. A few admin jobs still live in your WordPress dashboard:
- Plugin settings, such as the AI provider and API key
- Export and bulk tools
- Installing, updating, and licensing plugins
Client access in the app is coming soon. For now, the app is for administrators, managers, and co-workers. Clients can keep using the web version.
Custom-Branded App
Want to give your team or clients the app under your own brand? weDevs can build a white-label version with your name, icon, and colors, then submit it to the stores for you. It's optional, and it's the only paid part of the app.
| Plan | Price | One-time setup | Stores |
|---|---|---|---|
| Android | $99/site/year | $49 | Google Play |
| iOS | $129/site/year | $79 | App Store |
| Business | $199/site/year or $649 one-time | $99 | Google Play and App Store |
Every branded plan includes yearly rebuilds for new OS versions, updates, and support. You pay the store developer fees yourself (Apple $99/year, Google $25 once), and an active Pro license is required on the site. See the mobile app pricing page for full details.
Frequently Asked Questions
Is the WP Project Manager mobile app free?
Yes. The app is free to download and use. It unlocks the same features as your WP Project Manager plugin plan. Only the optional custom-branded app is paid.
Does the app work with the free WP Project Manager plugin?
Yes. Free users get the free features, including projects, My Tasks, Kanban boards, comments, files, milestones, and AI project creation.
Do Personal, Professional, and Business get different features in the app?
No. All three Pro plans unlock the same Pro features in the app. They only differ in how many sites you can use.
Is the app available on Android and iPhone?
Yes. Download it from Google Play or the App Store.
What is weDevs AppBridge?
It's a free plugin you install on the same site as WP Project Manager. It securely connects the app to your site and handles sign-in.
Where is my project data stored?
On your own WordPress site. The app reads from and saves to your WordPress database. There's no third-party project cloud.
Can I try the app before I set it up?
Yes. Tap Try demo site on the sign-in screen to explore a demo workspace.
Can my clients use the app?
Not yet. Client access is coming soon. For now, the app is for administrators, managers, and co-workers.
Can I connect more than one WordPress site?
Yes. Use Switch workspace to connect another site. The app signs you out of the current site first.
Do I pay per user?
No. WP Project Manager never charges per user or per seat, on the web or in the app.
Take WP Project Manager Wherever You Go
WP Project Manager has always been about owning your projects: your site, your data, no per-user fees. The mobile app keeps all of that and adds one thing you were missing: freedom from the desk.
Install AppBridge, download the free app, and connect your site. It takes five minutes, and your whole team gets their projects in their pocket.
Not using WP Project Manager yet? Start with the free plugin, and upgrade to Pro when you need Gantt charts, time tracking, and invoices.
If you have any questions, mention them in the comment box below. Thanks for being with us till the end.