How to Export WooCommerce Orders (Beginner’s Guide)

Do you want to export your online store data? Check this step-by-step guide to know how to export WooCommerce orders safely.

Luckily, WooCommerce comes with a default feature to export orders. But if you're looking for a more advanced way, there are plenty of WordPress plugins available.

In this blog, we'll share 2 methods to export your WooCommerce orders-

  • Method 01: Export WooCommerce Orders without a Plugin
  • Method 02: Export WooCommerce Orders Using a Plugin

If you're not sure which method you should choose, just sit back and let us show you both ways. Then you'll decide which method is best-suited according to your requirements.

But before that let's briefly explain-

Why Export Your WooCommerce Orders?

There could be several reasons to export your WooCommerce orders. Such as-

  • Financial Purpose: Exporting WooCommerce orders is necessary for accounting and financial purposes. It allows you to keep track of your sales, revenue, and expenses, which is essential for managing your business finances. By exporting orders, you can create reports and calculate taxes more efficiently.
  • Inventory Management: Exporting orders is important for inventory management. When you export orders, you get a detailed list of the products sold, which helps you to keep track of your inventory levels. You can use this information to restock your inventory when necessary and avoid stockouts.
  • Data Backup: Keeping a backup of all your data is crucial in the case of a system crash. Keeping a daily/monthly export of data can help you avoid a potentially disastrous situation.
  • Customer Management: Exporting WooCommerce orders is useful for customer management. It allows you to track customer orders and preferences, which can help you to personalize your marketing and sales efforts. By knowing what your customers are buying, you can create targeted promotions and improve customer satisfaction.

Read also: How To Avoid Product Duplication On Import In WooCommerce.

How to Export WooCommerce Orders

This is the feature image of the How to Export WooCommerce Orders blog

You can export orders from your WooCommerce store following 2 ways- either using a plugin or using WooCommerce default settings to export all your order data. We are going to show you both ways. You should follow the way that seems more convenient to you.

So, let's get started with the first method-

Method 01: Export WooCommerce Orders without a Plugin

WooCommerce by default enables you to export order data. You can export orders as-

  • A CSV file, or
  • An XML file.

First, we are going to show you how to download your WooCommerce orders as a CSV file.

a) How to Export WooCommerce Orders As a CSV File

Note: Before starting to export WooCommerce orders, make sure there are some products and orders in your WooCommerce store.

To check if there is any order in your store, navigate to your WordPress dashboard, then go to WooCommerce -> Orders.

This image shows some oder data in a WooCommerce store.

Now follow the below procedures to save your WooCommerce orders as a CSV file:

i) Go to the Reports Page

Navigate to WooCommerce -> Reports.

This is a screenshot of a WooCommerce exports page.

ii) Filter Your Orders

You can filter for specific order data to export from your WooCommerce store. There are 5 ways to filter the data:

  • Year: You can filter all the order data that have been completed in this ongoing year.
  • Last month: Here you'll get all the order data from the previous month.
  • This month: If you want to download orders only for this ongoing month, select the “This month” option.
  • Last 7 days: You'll get the last 7 days' order data from this option.
  • Custom: If you want to export orders apart from the above-mentioned four options, you should choose the “Custom” option. You can set a date range as per your need from this option.

Once you have made the filter selection, hit the Go button.

This image shows the filtering options to export WooCommerce orders.

iii) Export the Orders

Now it's time to download your chosen WooCommerce orders as a CSV file. Find the “Export CSV” button and click that button to immediately download the file.

This is an image that shows the Export CSV button to download the file.

This is how you can download WooCommerce orders as a CSV file.

b) How to Export WooCommerce Orders As an XML File

Now if you want to download WooCommerce orders as an XML file, follow the below procedures:

i) Access WordPress Export Tool

Navigate to your WordPress dashboard, then go to Tools -> Export.

This image shows the Export tool of a WordPress site.

ii) Download WooCommerce Orders

The Export page provides several options for exporting content from all over your WordPress website. You can export posts, pages, products, variations, orders, refunds, coupons, and media.

Now choose the “Orders” option and then click the “Download Export File” to export orders as an XML file. After clicking the download button, the file will be downloaded immediately.

This is a screenshot of a WordPress site that shows the Export tool of WordPress.

Method 02: Export WooCommerce Orders Using a Plugin

As we have said earlier, you can export WooCommerce orders without using a plugin. But there are some shortcomings in using WooCommerce by default options. Like, you can't export orders other than CSV or XML files, you can't schedule exports automatically, and so forth.

There are several plugins to get your job done. But here we are going to use the Advanced Order Export For WooCommerce Plugin to create this tutorial.

After installing the plugin to your WordPress site, follow the below procedures to export your WooCommerce order data.

i) Access Export Orders Option

After activating the plugin, click on the WooCommerce tab from WP dashboard. You'll get an option named “Export Orders”.

This image shows the Export Orders option in a WooCommerce site.

ii) Set a Date Range

This plugin offers various date range filters so that you only export orders that came in during certain time periods. Use the “Filter orders by” section to filter by order date, modification date, paid date, or completed date.

After that, you can set a date range for the export.

There are also settings to receive summary reports, configure the export file name, and change which order statuses appear in the export.

This image shows how to set a date range to export WooCommerce orders

iii) Choose a File Format

You can choose any of the formats from the below options:

  • XLS
  • CSV
  • XML
  • JSON
  • TSV
  • PDF
  • HTML
This image shows how to choose a file format while exporting WooCommerce orders.

iv) Configure Additional Settings (Optional)

If you want to get even more targeted with your export filters, the right side of the interface lets you filter the export by the following details:

  • Product
  • Customer
  • Coupon
  • Billing
  • Shipping
  • Item and metadata

For example, if you want to export orders only for a specific product, you can do that from the “Product” option.

This image shows how to export a specific product orders

v) Export the Orders

Now after configuring all the options, let's click on the “Export” option to download the file.

This image shows the Export option in a WooCommerce site.

FAQs on How to Export WooCommerce Orders

How do I export WooCommerce orders to CSV?

To export WooCommerce orders to CSV, you can follow these steps:
1. Go to your WordPress dashboard and click on WooCommerce > Orders.
2. Use the filters to display the orders you want to export.
3. Select the order fields you want to export.
4. Click on the Generate CSV button to export your orders.

Can I export WooCommerce orders by date range?

Yes, you can export WooCommerce orders by date range. Here's how:
1. Go to your WordPress dashboard and click on WooCommerce > Orders.
2. Click on the Filter button to display the filtered orders.
3. Enter the start and end dates for the orders you want to export.
4. Click on the Export button and choose the file format you want to export your orders to.

How do I export WooCommerce orders with customer details?

To export WooCommerce orders with customer details, you can follow these steps:
1. Go to your WordPress dashboard and click on WooCommerce > Orders.
2. Use the filters to display the orders you want to export.
3. Select the order fields you want to export, including customer details.
4. Click on the Generate CSV button to export your orders.

What is the best plugin to export WooCommerce orders?

This is the list of the best WooCommerce plugins to export orders:
1. Advanced Order Export For WooCommerce
2. Order Export & Order Import for WooCommerce
3. Export any WordPress data to XML/CSV
4. Order Export for WooCommerce

Final Verdict

Exporting WooCommerce orders is an easy and straightforward task. You can do it either or not using a WordPress plugin.

If you want to export orders without using a plugin, you can do it by following these 3 steps:

  • Navigate to WooCommerce -> Reports.
  • Filter the orders, and
  • Export orders as CSV or XML file

You can use a plugin to export WooCommerce orders. Such as-

  • Advanced Order Export For WooCommerce
  • Order Export & Order Import for WooCommerce
  • Export any WordPress data to XML/CSV

That's it!

If you face any complications while exporting your WooCommerce orders, feel free to share them with us through the comment box below. We would appreciate your feedback.

Shams Sumon
Written by

Shams Sumon

Shams is a content writer with a passion for making WordPress topics easy to understand for everyone through conversational and storytelling approaches. With a background in the WordPress industry since 2019, he has developed a knack for breaking down complex technical concepts into digestible bites. When he's not crafting engaging content, Shams can be found watching football matches, catching up on the latest movies, or exploring new destinations to rejuvenate himself.

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